Project Material Cost

On a material-intensive project the cost exists in three states at the same time: budgeted, ordered but not invoiced, and invoiced. Looking at only one of them gives an answer that is always either too optimistic or too late.

Who is it for

Companies whose project cost is driven mainly by materials, equipment and internal production.

How it works

Each activity is budgeted for raw material and for equipment.
The actual cost is built from the invoices received and from the material delivered to the site.
What is committed on confirmed orders but not invoiced yet is shown as a separate figure.
Internal production is split between what has been completed and what is still to be made.
The project adds its own charges: an overhead percentage on the contract value and other costs.
The remaining cost to finish is shown per activity and totalled on the project.

The result: The whole material picture at once: budgeted, committed, invoiced and still to spend.

More Information

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Project Material Cost

Raw material, equipment and production cost of tasks and projects

Adds the material side of the project cost: raw material, equipment and subcontracted material, each budgeted, each tracked from the purchase and the inventory documents, plus the cost of the manufacturing orders of the task.

Features

Budget per task: Estimated Raw Material Costs and Cost of Equipment.
Actual cost per sector, from the invoiced journal items plus the stock moves of the task that are neither purchased nor invoiced (valued at standard price).
Cost still to be invoiced per sector, computed on the remaining quantity of the confirmed purchase order lines with the v19 tax engine.
Production cost of the task split between Done and To Do, from the BoM cost, the product cost and the actual production cost of its manufacturing orders.
Project level charges: General Cost Percentage applied on the project value, and Other Charges.
Remaining costs: Costs To Finish, and its raw material and subcontractor breakdown.

Demo data

118 000.00 of raw material and 13 000.00 of equipment budgeted across the four tasks of the site.
A general cost of 8 % on the 390 000.00 project value (31 200.00) plus 15 000.00 of other charges.
A reinforcement steel bill of 6 400.00 already charged to the structural task, next to the concrete (1 416.00) and the scaffolding (4 800.00) ordered but still to be invoiced.
The custom furniture task produced in house: 8 cabinet modules, i.e. 840.00 of BoM cost and 1 440.00 of product cost to do.

Developed by STeSI Consulting — Francesco Moccia <moccia.f@stesi.consulting>